1. Information We Collect

We may collect personal information from donors, volunteers, partners, event participants, and website visitors, including but not limited to:

• Name, address, phone number, and email address
• Donation history and payment information (securely processed)
• Tax receipt information (as required by law)
• Communication preferences
• Any other information voluntarily provided to us

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2. How We Use Your Information

We collect and use personal information only for purposes that are reasonable and necessary, including to:

• Process donations and issue tax receipts
• Communicate with donors, volunteers, and community members
• Share updates, newsletters, and impact reports\
• Administer events, programs, and campaigns
• Maintain accurate donor and supporter records
• Meet legal and regulatory requirements

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3. Consent

By providing your personal information, you consent to its collection, use, and disclosure as outlined in this policy. You may withdraw your consent at any time, subject to legal or contractual restrictions, by contacting us at info@spccf.ca.

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4. Disclosure of Information

We do not sell, rent, or trade personal information. We may disclose information only in the following circumstances:

• To trusted third-party service providers who assist us in operations (e.g., payment processors, mailing services), bound by confidentiality agreements
• When required by law, regulation, or court order
• To protect the security or integrity of our operations

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5. Safeguards and Security

We take appropriate technical, administrative, and physical measures to protect personal information from loss, theft, unauthorized access, disclosure, copying, use, or modification. Access to personal information is restricted to employees, volunteers, and authorized service providers who require the information for legitimate purposes.

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6. Retention of Information

We retain personal information only as long as necessary for the purposes identified and to comply with legal or regulatory requirements (e.g., CRA requirements for charitable donations).

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7. Access and Correction

You have the right to access and correct your personal information held by the Foundation. To request access or correction, please contact us at info@spccf.ca.

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8. Website and Cookies

Our website may use cookies or similar technologies to enhance your browsing experience. These do not identify you personally but may provide us with aggregate information about site usage. You may adjust your browser settings to refuse cookies if you prefer.

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9. Email Communications

If you provide your email address, you may receive communications such as newsletters, updates, or event invitations. You can unsubscribe at any time by following the instructions in the email or by contacting us directly.

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10. Contact Information

If you have any questions about this Privacy Policy, our practices, or your personal information, please contact us at:

Stratford and Perth County Community Foundation PO Box 224 Stratford, ON N5A 6T1 Phone: 519-271-1503 Email: info@spccf.ca Charitable Number: 88488 4305 RR0001

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11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. The revised policy will be posted on our website with the updated effective date.

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