Position Title: Finance & Administration Manager
Classification: Full-time, Permanent
Salary Range: $70,000–$85,000 annually
Location: Stratford, Ontario
Reports to: Executive Director
Organization Overview
The Stratford & Perth County Community Foundation is a public charitable foundation serving Stratford, St. Marys, and Perth County. Since 2004, the Foundation has partnered with donors, fundholders, and community organizations to build and steward endowed funds while delivering responsible, strategic granting across the region.
As the Foundation grows in assets, fund activity, and community impact, we are strengthening internal capacity to ensure excellence in financial stewardship, operational systems, and governance support—providing the foundation for sustainable growth and enhanced donor confidence.
Position Summary
The Finance & Administration Manager is a hands-on leadership role responsible for financial management, fund accounting, administrative operations, and systems oversight.
Working closely with the Executive Director, this role ensures accurate, timely financial reporting, strong internal controls, regulatory compliance, and efficient operational systems. By providing a reliable operational backbone, this position enables the Foundation to expand its impact, support fundholder and donor engagement, and pursue strategic growth opportunities.
Key Responsibilities
Financial Management & Fund Accounting
- Lead full-cycle accounting: general ledger, accounts payable/receivable, journal entries, and monthly close.
- Reconcile bank and investment accounts; maintain accurate balance sheet and fund records.
- Maintain detailed fund accounting for endowed, restricted, and unrestricted funds in line with policy and donor agreements.
- Prepare monthly, quarterly, and annual financial reports for the Executive Director and Board.
- Support budgeting, forecasting, and ongoing financial tracking.
- Coordinate the annual external audit and prepare required documentation.
- Ensure CRA compliance, including T3010 preparation and statutory remittances.
- Maintain and enhance financial policies, procedures, and internal controls.
- Collaborate with the Foundation’s bookkeeper to ensure accurate transaction processing and continuity of records.
Systems & Records Management
- Maintain and optimize the Foundation’s CRM and financial systems to support reliable donor, fund, and financial data.
- Ensure accurate record-keeping and reporting across all systems.
- Maintain organized financial, fund, donor, and corporate records.
Administration & Office Operations
- Oversee day-to-day office operations.
- Manage payroll, benefits administration, vendor contracts, insurance, and service providers.
- Prepare financial materials for Board and committee meetings.
- Maintain secure and efficient document management systems.
Governance, Donor & Compliance Support
- Provide timely, accurate financial information to support Board oversight and strategic decision-making.
- Ensure compliance with regulatory, audit, and reporting requirements.
- Prepare fundholder statements and donor financial reporting.
- Assist the Executive Director and Board with financial and administrative policy updates.
- Engage professionally with donors, fundholders, auditors, investment managers, and community partners.
Qualifications & Experience
- Post-secondary education in Accounting, Finance, or Business Administration
- Minimum 5 years progressive accounting experience; nonprofit, charitable, or public foundation experience strongly preferred.
- Knowledge of nonprofit accounting standards, CRA compliance, and fund accounting.
- Exposure to donor reporting, charitable receipting, or major gift administration an asset.
- Proficiency with accounting software, CRM/database systems, and advanced Excel.
Core Competencies
- Exceptional attention to detail and accuracy.
- Strong organizational and time-management skills.
- Ability to work independently while supporting a small, collaborative team.
- High integrity, discretion, and professionalism.
- Clear communication of financial information to non-financial audiences.
- Commitment to community impact, donor stewardship, and organizational growth.
How to Apply
Please submit your resume and cover letter to rsmith@spccf.ca with the subject line:
Finance & Administration Manager – Stratford & Perth County Community Foundation
